- creates and captures authentic and reliable records,
- maintains security and preserves access to those records as long as they are required to support operations,
- destroys in a confidential manner records as soon as they are no longer required,
- meets legal record-keeping requirements, including the Freedom of Information and Protection of Privacy Act, the Safety Codes Act and the Alberta Government’s Records Disposition Authority
- identifies and preserves securely those records deemed worthy of permanent preservation,
- protects vital records, which ABSA needs in order to function effectively,
- Drawings and other submitted information is confidential under
- All submitted drawings are confidential between the submitter and ABSA and no copies will be released to a member of the public without the express written consent of the owner of the design unless such release is in accordance with FOIP. Where drawings have originally been submitted by a third party, such as the owner of the vessel, ABSA would not challenge that persons request for a copy of the drawing at a later date. However, owning the boiler or pressure vessel does not confer a right to acquire copies of the drawings from ABSA.
- Records are regulated by the Alberta Governments Records Retention and Disposition Schedule
- Accepted drawings for pressure vessels are generally microfilmed. Microfiche is checked and, if the fiche is acceptable, the original drawings are sent to the Government Records Centre for immediate destruction. Microfiche are kept forever. Microfiche jackets (the holders for the microfilm) are kept off-site at the Government Records Centre.
- Pressure vessel files that are unsuitable to be microfilmed are retained as hard copy files and are sent to the Records Centre for safe storage. There is no destruction date.
- Accepted fitting files are kept as hard copies on site. There are no backup files. They are kept on-site for 10 years and then sent to the Records Centre for storage.
- Piping files are retained as hard copy files and are kept on-site for approximately 2 years and then sent to the Records Centre for storage. Correspondence, AB-96 forms, specifications and line lists are kept for the entire life of the plant. Drawings are destroyed after 10 years.
- Requests for copies of drawings must be made in writing to the Design Survey Department of ABSA.
- Copies of drawings will only be released to the registered manufacturer unless a letter of authorization for the release of the drawings is provided from the registered manufacturer.
- If a registered manufacturer is believed to be out of business, the requestor must complete a search (corporate registry or other acceptable means) to check if the company may have changed names or if any other company may have purchased the rights to the designs. They would either get an authorization letter from the new owner of the design or send in documentation to prove the company no longer has rights to the design.
- A search fee is applied to this process. The costs of having the prints made and handling costs would also be chargeable to the requestor.
- Please direct any questions to firstname.lastname@example.org
- Edmonton area (780) 437-9100 ext. 3325
Manufacturer’s Data Reports (MDR) come from outside sources such as manufacturers, suppliers, customers, etc., and are maintained by ABSA.
Please send an email to email@example.com with subject title: “Data Reports Request”, or fax written request(Please ensure it is on company letterhead) to ABSA and attention: “Data Reports Request”.
- E-mail: firstname.lastname@example.org
- Fax: (780) 437-8797 attn.: Data Report
ABSA requires the following information in order to do a search for a vessel/boiler without an (A) number (the Alberta identification number).
- Manufacturer’s name
- Serial number
- CRN (Canadian Registration Number)
- National Board number (if the equipment was manufactured outside of Canada & registered with NB, this number is usually on the nameplate).
The cost for a data report is $11.00/each or $140.00/hour, whichever is less for the client. If ABSA cannot locate the data report internally, an external search can be done. The client would be informed in advance of an external search, as there is a cost of $118.00 per external manufacturer search. (Note: If we cannot locate the data report, there is no charge.)
ABSA can provide the data report either by e-mail with an electronic image of the data report of fax.
Companies with an Owner-user Pressure Equipment Integrity Management program or an Authorized Inspection Company are required to provide a pressure equipment inspection report to ABSA on a regular basis. ABSA has developed an Electronic Summary Report (ESR) to provide owner-users a more streamlined method of reporting inspections.
Owner-user clients will receive their Electronic Summary Reports (ESR) upon request and are expected to return their ESR to ABSA quarterly if inspections have occurred. They can forward their updates to the attention of:
- E-mail: email@example.com
- Phone: (403) 291-7071, extension 2225
A report of pressure equipment due for inspection will be produced from the ABSA database and sent out in a Microsoft Excel format. Clients can populate the file with a summary of their inspection details and forward the report back to ABSA for updating. The client will then receive a new report reflecting their updates to their equipment.
Pressure Equipment Status/Verification – Pressure Equipment Inventory Listing
(a) sells, leases, exchanges, relocates or otherwise disposes of a new or used boiler, pressure vessel, fired-heater pressure coil or thermal liquid heating system or
(b) brings a new or used boiler, pressure vessel, fired-heater pressure coil or thermal liquid heating system in Alberta,
the owner or vendor must notify the Administrator in writing. ABSA form AB-10, Boiler and Pressure Vessel Status Report, can be used to provide the appropriate information to ABSA. This form is available under ABSA forms.
Accurate records pertaining to the location and ownership of pressure equipment under registration are very important to pressure equipment safety in the Province. Also, advising ABSA in a timely manner of any changes in the status of pressure equipment will help determine who will receive the billing of annual registration fee(s). Billing is sent out on March 1st of each year for the calendar year.
Owners can contact the Records section of ABSA to verify what equipment is listed on their account(s) and the accuracy of their records. Inventory listings are sent out upon request by owners.
- E-mail: firstname.lastname@example.org
- Fax: (780) 437-8797
- Phone: (780) 437-9100, extensions 3322, 3359, or 3378.
Certification of Power Engineers, Welding Examiners, Pressure Welders and In-Service Pressure Equipment Inspectors – Certificates, Answer Sheets.
- Personal information is protected under
- Records are regulated by the Alberta Governments Records Retention and Disposition Schedule.
- personal information may only be updated on instruction from the candidate
- personal information may only be released to the candidate or on the candidates instruction
- information on type of certification and expiry date will be released on inquiry
- Please direct any questions to:email@example.com
- Edmonton area (780) 437-9100 ext. 3309
- Outside Edmonton 1-888-454-3926