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Electronic Submissions (Pilot Project)

A pilot project is currently underway whereby ABSA is accepting certain types of design submissions electronically rather than requiring duplicate hard copies to be sent to our office. Types acceptable for electronic submission include designs of vessels, heat exchangers, boilers, and weld procedures, with page size limited to 11” x 17”.  This includes submissions of new designs, revisions, alterations, and repairs of these types of equipment.  We are not in a position to accept electronic submissions for fitting or piping design registrations, or for requests for National Registration.

Although we’ve attempted to provide guidelines here, some submission types are not suited to electronic submission and this may be difficult to predict. We reserve the right to not accept certain documents or submissions electronically.  If any of these guidelines are not followed, then the submission will not be accepted and will need to be re-sent in its entirety, either electronically or in duplicate hard copy.

Packages are to be sent via email to submissions@absa.ca. They are not to be sent directly to any Design Surveyor.  Do not follow up with a hard copy of the submission.

When your submission is received, you will receive a ‘Confirmation of Design Registration Submission’ letter via email with a newly assigned tracking number. If you do not receive this confirmation within two full business days of sending an electronic submission, please contact us to ensure that the submission has been received.

Completed packages may be returned electronically via email (scanned in black and white), or in hard copy at ABSA’s discretion. If a package is sent via email and not accepted by the recipient’s email service (e.g., due to attached file size), we may assess an additional fee for printing and sending it in hard copy.

Please note, an additional fee of a half-hour of administrative time will be assessed to a submission processed electronically, in accordance with Schedule A, Section 1(7) of our Fee Schedule.

 

Required Format for Email Subject Lines:

New Submissions*:

Subject:     New Submission1: Drawing Number2 (n of N)3

1New Submission: Begin the subject line with the words, “New Submission.”
2Drawing Number: Follow immediately with the drawing or WPS number.
3(n of N): If multiple emails are required for a single submission, finish with a serialized identification tag.

*A “new submission” here includes a new submission for revision to an existing CRN, or a new submission for repair or alteration of existing equipment.

Resubmissions:

Subject:     Tracking Number1 Resubmission2 (n of N)3

1Tracking Number: Begin the subject line with existing tracking number (e.g., “2016-01035”).
2Resubmission: Follow immediately with the word, “Resubmission.”
3(n of N): If multiple emails are required for a single resubmission, finish with a serialized identification tag.

 

Requirements for Attachments:

  • For a new submission, an AB-31 Application Form must be included as a separate attachment and the file must be named simply, “AB-31.pdf” for easy identification by administrative staff. (An AB-31 Application Form need not be included for resubmissions, unless billing or contact information has changed and needs to be updated.)
  • Separate submissions must be sent in separate emails, with all required documentation attached to each email.
  • All attachments must be in PDF format only, with no PDF security features enabled.
  • Files are to be directly attached to the email being sent, not combined into compressed folders (no ‘ZIP’ or ‘RAR’ files), and not combined into attached email messages:

Correct:

Incorrect:

  • Files must be included as an attachment to the email; web links are not acceptable.
  • Attached files for most submission types are to be separated by content type: a single file must contain only drawings, or only calculations (see next section for exception for weld procedure submissions).
  • All pages, including drawings, must be easily readable without magnification when printed to 11” x 17” or smaller paper, in black and white.
  • Scanned pages should be scanned in black and white and preferably at 300 dpi. Pages should not be scanned in color or at a higher resolution unless absolutely necessary for clarity, in which case, the higher resolution should only be applied to those pages which need it. Higher resolutions and unnecessary color information can drastically increase the size of the file, making it difficult to work with.

 

Specific Requirements for Weld Procedure Submissions:

  • Attach the AB-31 Application Form alone in a single PDF file.
  • Attach the rest of the submission in a single additional PDF file, entirely on letter size (8.5”x11”) pages, with documents arranged in the following order:
    • WPS
    • PQRs (and lab reports for each)
    • MTRs (only for unassigned materials)
  • Any pages of the above files which are scanned must be scanned in black and white, not in colour or grayscale, and scanned at a resolution of no less than 300 DPI and no more than 600 DPI.

 

Feedback?

This project is in a trial phase and your feedback is welcome. If you are happy with this project, or if any of these requirements are excessively burdensome, please contact us via email at submissions@absa.ca

Last modified: November 18, 2016